Engaging a Virtual or Fractional CFO

The answer to this question from an accounting perspective is generally to do with the difference between profit and cash. What is Cash? Cash is the money available in your bank right now. Cash is what is used to pay for business expenses such as rent and wages, or to purchase stock or assets. It can also be used to pay personal expenses. What is Profit? Profit = Business Income – Business Expenses Profit is the amount of money left on paper, after all business expenses have been deducted from your sales. The Difference Between Cash and Profit: Where Did The Money Go? Even when your business is making a profit, it is still possible to have little cash available in your bank. Here’s why: Unpaid Sales Invoices You send an invoice to a customer for $20,000 in May. · Sales revenue is recognised · Your profit increases · But if the customer hasn’t paid yet, your cash hasn’t increased. You may have to pay tax on the profit – even though you haven’t received the money yet. Loan Repayments You repay $10,000 off a business loan · Your cash decreases by $10,000 · Your loan balance decreases · Your profit does not decrease Only the interest paid on a loan is an expense that reduces profit. The principal repayment simply reduces a liability on your balance sheet. Plant & Equipment Purchases You purchase equipment for $50,000 · But you may not be able to claim the full $50,000 as an expense in the year the money is spent (depending on depreciation rules) For example, under small business depreciation rules, you may only claim $7,500 (15%) in year one. This means: · Cash is down $50,000 · Profit only reduces by $7,500 in the first year Owner withdrawals You transfer $20,000 from the business to your personal account · Your cash decreases · But this is not a business expense – it does not reduce profit. Drawings are simply moving money out of the business. Why This Matters for Business Owners Many small businesses struggle understanding the difference between cash and profit. Monitoring your cash balance and your profit regularly is essential. It is possible to be profitable and have a tax bill but have no cash available to pay for it.  Want to know what your profit for 2026 is looking like – and how to plan for your tax bill? Book in with your accountant here at Green Taylor Partners to review your cash flow and tax position.

Tax time doesn’t always end with a refund. For some individuals and small businesses, it can result in a tax debt that’s difficult to pay by the due date. The good news is that the Australian Taxation Office (ATO) has several options available to help taxpayers manage their obligations. If you find yourself in this situation, it’s important not to ignore the debt. Acting early usually means more options and less stress. 1. Set Up a Payment Plan One of the most common options is entering into a payment plan with the ATO. This allows you to pay off your tax debt in smaller instalments over time rather than in a single lump sum. Payment plans are available to both individuals and small businesses and can often be set up online through your myGov account or via your tax agent. The ATO will generally consider factors such as: The size of the debt Your payment history Your ability to pay over time Interest may apply to outstanding balances, but a payment plan can make the debt much more manageable. From 1 July 2026 interest charged is no longer tax deductible. 2. Request a Short-Term Payment Deferral If you only need a little extra time, the ATO may allow a short-term extension to the payment due date. This option may suit taxpayers who are waiting on incoming funds, such as: Business income Insurance payments Loan approvals Other receivables A short extension can help avoid immediate collection action while you organise your finances. 3. Apply for Remission of Interest or Penalties If your circumstances are exceptional, you may be able to request remission (reduction or cancellation) of interest or penalties applied to your tax debt. The ATO may consider remission where: You’ve experienced serious illness or natural disaster You’ve made a genuine effort to comply Circumstances outside your control prevented payment Each request is assessed on a case-by-case basis. 4. Speak With Your Tax Agent A registered tax agent can often help negotiate a suitable arrangement with the ATO on your behalf. They can also review your financial position and make sure you’re accessing all available options. Many taxpayers find this approach less stressful than dealing with the ATO directly. There are however some cases where the ATO will only speak with you, or where you are better placed to explain the circumstances leading to the debt. 5. Contact the ATO Early The most important step is to communicate early. The ATO is generally more flexible when taxpayers engage before the situation escalates. You can contact the Australian Taxation Office by: Calling the ATO on 13 11 42 for individuals Calling 13 72 26 for business enquiries Logging into myGov and accessing ATO online services Speaking with your registered tax agent Final Thoughts Tax debt can feel overwhelming, but ignoring it rarely helps. Whether it’s a payment plan, deferral, or negotiating relief from penalties, there are options available. If you’re struggling to pay a tax debt, reach out early — either to the ATO or your Accountant at GTP — to put a plan in place and stay on track with your obligations.

If you’re a business owner, there’s a good chance your financial statements, produced through your accounting software subscription, get a quick glance, but not the attention they deserve. The truth is, financial reports aren’t just compliance documents. They’re meant to help you make better decisions, spot problems early, and feel more in control of your business. You don’t need to understand every accounting rule. You just need to know what actually matters. Let’s break it down. The Profit & Loss: “Am I Making Money… and Is It Worth It?” The Profit & Loss (P&L) shows how your business performed over a period — usually a year. Most people jump straight to the bottom line. That’s understandable, but it’s also where mistakes happen. What to focus on as a business owner: Revenue Is revenue growing, flat, or declining? Is growth coming from more customers, higher prices, or both? Gross Profit Revenue minus direct costs. A shrinking gross margin is often an early warning sign — even if revenue is rising. Operating Expenses Are expenses increasing faster than revenue? Which costs are fixed, and which should move with sales? Net Profit Profit is important, but don’t assess it in isolation. A profitable business can still struggle if margins are thin or costs are poorly controlled. A good question to ask yourself: Where is the business making money easily, and where does it feel like hard work? The Balance Sheet: “How Strong Is My Business Right Now?” The balance sheet doesn’t get much love, but it should. It’s a snapshot of what your business owns and owes at a fixed point in time. In simple terms: Assets : cash, money owed to you, stock, equipment Liabilities : loans, tax, super, supplier bills Equity : what’s left over after everything’s paid What really matters here: Do you have enough cash, or is it all tied up in invoices and stock? Are customers taking longer to pay? Are short-term debts starting to pile up? Ask yourself: If sales slowed tomorrow, how comfortable would I be? The Cash Flow Statement: Where the Money Actually Went Cash flow explains why your bank balance changed, even if profit looked healthy. This is where many business owners have their “aha” moment. Why profit doesn’t equal cash: Invoices raised but not yet paid Loan repayments (not an expense, but a cash drain) Equipment purchases Tax and super payments A cash flow statement helps you see whether cash is being generated by: Core operations Borrowing Asset sales Business-owner question to ask: Is the business funding itself, or relying on debt and timing? Five Simple Questions That Matter More Than the Numbers Instead of staring at reports, start here: Is revenue growing in a healthy way? Are margins improving or slipping? What costs are quietly creeping up? Is cash flow predictable or always stressful? What does this tell me to do next? If your reports don’t help answer these, they’re not being used properly. Using Your Numbers to Make Real Decisions Your financial statements should help you: Price your work properly Decide when to hire Know when to invest (and when not to) Avoid nasty cash surprises Feel more confident about where the business is heading If you’re only looking at them once a year for tax, you’re missing most of their value. Final Thought You don’t need to become an accountant. You just need to stop treating your numbers like a foreign language. The goal isn’t perfection — it’s understanding. And often, the difference between a stressed business owner and a confident one isn’t how much they earn, it’s how well they understand what the numbers are trying to tell them.  If you’d like to start using your financial statements and business data more effectively but aren’t sure where to begin, please feel free to contact our office to discuss this further.

What is the Xero Me App? Xero Me is an employee self-service app that connects Xero Payroll and Xero Expenses. It is separate from your business and financial information. Your employees can only view their own timesheets, expense claims, leave, and pay, using the Xero Me app. Key Functions of the App: - Timesheets: employees can enter, edit, and submit timesheets for approval using start and end times or total hours worked. - Leave management: employees can submit leave requests and monitor their leave balances. - Payslips: provides access to view and download past and current payslips. - Expense claims: employees can submit expenses, take pictures of receipts, and monitor the status of reimbursements. - Payroll admin: assists managers to approve timesheets and leave requests on the go. Benefits: - Employees submit their own timesheets using Xero Me, which eliminates the need for you to manually enter data each time payroll is processed. - You spend less time chasing your employees for timesheets and expense claims. - Employees can only access their own payroll information, and all data is stored securely. Xero Me is included in Xero plans that feature payroll and is available on iOS and Android devices. Inviting employees to use Xero Me:  Under the payroll tab, in the employees’ section, select the employee you wish to invite (you will need to do this for each employee), scroll down in the details tab, and tick the box ‘Invite employee to Xero Me.’ Once the employee/’s have accepted the email invite, and created a login, they can access Xero Me via the web portal or on the go with the mobile app. Refer to the below link for more information. https://www.xero.com/au/xero-me/